Office of the Provost records

Identity elements

Reference code

Level of description



Office of the Provost records


  • 1936-2009 (Creation)


100.00 Linear Feet

Name of creator

Administrative history

The office of the provost and senior vice president at Kansas State University began on July 1, 1980, and was established by university President Duane Acker. The provost became the chief academic officer of Kansas State University with all of the college deans and affiliated academic departments (such as the library, graduate school, and Division of Continuing Education) reporting to the provost. The office of the provost and senior vice president works with the president’s office to help manage university priorities, program budget, and faculty policies. The provost serves as a representative for the president of the university in their absence and is the university’s representative to Council of Chief Academic Officers (COCAO). Since being established there have been four provosts at Kansas State University Owen Koeppe (1980-1987), James Coffman (1987-2004), Duane Nellis (2004-2009), and April Mason (2009-present).

Content and structure elements

Scope and content

This collection is made up of documents created by the office of the provost and senior vice president at Kansas State University.  Documents in the collection consist of a wide range of material from the office administrative files, class documents, department and dean files, program reviews, role and aspirations, strategic planning, university events, COCAO, president's staff, Board of Regents, Dean's Council, grievances, university awards, and vice provost papers.  Some records document the interactions with other univiersities in the state of Kansas and universities nationally.  The bulk of the materials are from the 1980s to 2010 with most of the other documents dating back to the 1970s.

System of arrangement

The collection is arranged into four series.  1) Administrative Files, 2) Deans and Departments, 3) Program Reviews, 4) Accounting and Budget.  Most of these series are further arranged alphabetically.

Conditions of access and use elements

Conditions governing access

Restricted material is contained within this collection in the form of faculty, staff, and student grievances.  Other restricted material may be contained as well in the form of personal information. University archivist review required before access will be granted.

Physical access

Technical access

Conditions governing reproduction

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

Languages of the material

  • English

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Finding aids

Acquisition and appraisal elements

Custodial history

It received accession number U2012.51. Records were donated from the Office of the Provost.

Immediate source of acquisition

Acqusition Source: Office of the Provost
Acqusition Method: Records Transfer
Acqusition Date: 20121108

Appraisal, destruction and scheduling information

Acquired through regular transfer of records as defined by the records retention schedule.


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Existence and location of copies

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Notes element

General note

Preferred Citation: [Item title], [item date], Office of the Provost records, Box [number], Folder [number or title], Morse Department of Special Collections, Kansas State University Libraries.

Specialized notes

Alternative identifier(s)

Archon Collection ID


Description control element

Rules or conventions

Describing Archives: A Content Standard

Sources used

Archivist's note

Finding Aid Author: James W. Smith
Processing Info: Project archivist James Smith processed and described materials in 2013.
Publication Date: 2013-12-02

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Physical storage

  • Box: Boxes 1-65
  • Box: Boxes 66-79